Work health and safety

Leadership

The Directorate is proactive and committed to providing and maintaining a safe and healthy environment for all employees, contractors, stakeholders and clients. A program of continuous improvement has been implemented with the support and guidance of the Chief Minister and Treasury Directorate Safety Support Team (SST). The Directorate’s Work Safety Improvement Plan continues to evolve with work continuing in relation to WHS priorities identified by the Directorate Implementation Working Group and the Corporate Governance Team.

The Directorate actively participates in a range of regular whole-of-government forums such as the People and Performance Council, HR Directors and the WHS Working Group. In addition, the Directorate’s Health and Safety Coordinator and Senior Manager HR meet regularly with the CMTD SST Manager to identify and address any WHS issues or concerns.

The Directorate’s intranet includes dedicated references to Health and Wellbeing and Work Health and Safety with links to a range of information relating to each including the WHS Policy Statement, Emergency Procedures Manual, a comprehensive list identifying First Aid Officers, HSRs, Emergency Contact Officers and RED Contact Officers, in addition to a number of forms to actively encourage staff to seek advice independently.

Health and wellbeing

The Directorate is proactive and committed to ensuring a positive workplace culture by actively supporting employees’ health and wellbeing.

The Directorate funds an Employee Assistance Program through Optum (previously known as PPC Worldwide) to provide a free and confidential support service 24 hours per day, seven days per week
to staff and their immediate family members. This service is promoted through the Strategic HR Team, with brochures and posters on display throughout the workplace. The service was accessed by 8.09%
of staff, some for the first time and others continuing from previous years.

Specific programs supported more broadly in the community such as Mental Health Week, Stress Down Day, Women and Health Week and R U O.K. Day were communicated to staff via HR all-staff emails.

In recognition of the benefits of a healthy and productive workforce, the Directorate has actively promoted and expanded its range of other health and wellbeing initiatives to staff through the establishment of a Health and Wellbeing Committee branded ‘Healthy You’. A link to a range of health and wellbeing initiatives is located on the intranet. The committee’s enthusiasm for including as many staff as possible has resulted in a dedicated intranet page and attracted participation in the following activities:

  • Strength and mobility training
  • Asthma friendly workplace
  • Yoga classes
  • Photography walk
  • Blood donor bus
  • World Cup soccer tournament
  • Quit smoking seminar and quit smoking short course .

The Directorate continued to support the Health and Wellbeing Initiative, which is conducted in line with the Fringe Benefits Tax Year from 1 April 2013 to 31 March 2014. Employees who undertake health and wellbeing activities in their own time may be reimbursed up to $100 per annum for costs associated with approved activities such as gym membership, weight loss programs, swimming pool entry fees and walking/running/hiking shoes and exercise equipment associated with such programs. A total of 231 staff had applications for reimbursement approved to 31 March 2014.

The influenza vaccine was made available at no cost to staff members in April 2014, with 172 employees vaccinated. Staff members unable to attend the in-house vaccination service were given the opportunity to receive a vaccination off-site.

Injury prevention

The Directorate undertook a variety of tasks to meet the requirements of the Work Health and Safety Act 2011, which led to the implementation of the Directorate Workplace Health and Safety and Injury Management Improvement Plan 2013–2014. This plan is reviewed and regularly updated to ensure compliance under this Act.

Under the leadership of the CMTD Safety Support and Injury Management Team, significant work was undertaken on a range of criteria documented within the plan, including leadership and building commitment, risk management, emergency management, accident and incident reporting and continuous improvement.

HR was proactive in providing staff with access to information and learning on a range of work health and safety issues:

  • Minutes from quarterly meetings of the Work Safety Committee were made available on the Directorate intranet. These meetings are attended by HSRs, representatives from senior and executive management and a representative from the CMTD SST.
  • Regular meetings with CMTD SST were designed to evaluate current processes to enable areas of concern to be identified and appropriate action taken in line with ongoing process improvement initiatives.
  • Regular induction sessions conducted for new staff included work health and safety information and reinforced the obligations of all employees in this regard.

The Directorate’s four office locations are supported by 13 staff undertaking the role of HSRs,
33 Emergency Contact Officers, 11 First Aid Officers and nine RED Contact officers. All officers are trained, with current qualifications in place. The 13 HSRs conduct their duties in accordance with the Work Health and Safety Act 2011 and attend quarterly Work Safety Committee meetings and ongoing workplace health and safety training workshops. Three officers have undertaken further training to become qualified work station assessors.

Injury management

Safety

There were no incidents requiring the Directorate to report on improvement notices or prohibition notices under Part 10 of the Work Safety Act 2011. There were also no incidents requiring the Directorate to report on enforceable undertakings under Part 11.

Worker consultation is facilitated through the HSRs and WHS Committee. The HSRs conducted regular inspections and reported to management on the findings to address all concerns raised through this process. There were no significant issues reported by HSRs for the reporting period.

The Directorate has not had any serious injury, illness or dangerous incident to report to the regulator in accordance with Part 3 s. 38 of the Work Safety Act 2011.

Emergency procedures

In compliance with Australian Standard 3745–2002, the Directorate’s emergency control procedures for buildings, structures and workplaces included conducting regular evacuation drills, bomb alerts and training of fire wardens across all office locations. The Directorate’s commitment to such practices exceeds the minimum requirement under these Australian Standards in terms of the number of evacuation drills and training sessions conducted for staff within a calendar year.