Internal accountability

Directorate structure

In order to deliver on Government priorities, including identifying financial savings through administrative efficiencies, the Directorate underwent a structural review during 2013–14. As a result of the review a number of positions, including executive positions, ceased during the reporting period.

See also Section B.1 - Organisational Overview.

Director-General - Ms Dorte Ekelund

The Director-General was accountable for the management and strategic coordination of the Directorate and its operational delivery against all output requirements. The Director-General was also the Chief Planning Executive under the P&D Act.

Mr Ben Ponton acted in this position from 22 August to 18 September 2013.

Deputy Director-General, Planning Policy – Mr Ben Ponton

The position of Deputy Director-General, Planning Policy was accountable to the Director-General for the management and strategic coordination of the City Planning and Planning Delivery divisions. It included responsibility for most of the specific operational delivery of:
  • Output 1.2: Planning Delivery
  • Output 1.3: Planning Policy

Deputy Director-General, Policy, Corporate and Regulation – Ms Penny Farnsworth

The position of Deputy Director-General, Policy, Corporate and Regulation was accountable to the Director-General for the management and strategic coordination of the Policy and Regulation and Services divisions, and of the Corporate Branch. It included responsibility for the specific operational delivery of all or specific aspects of:
  • Output 1.1: Regulation and Services
  • Output 1.4: Heritage
  • Output 1.5: Policy
  • Output 1.6: Environment Protection and Water Regulation

This position ceased at 30 June 2014.

Executive Director, Policy – Mr Alan Traves

The Executive Director, Policy was accountable for the management and strategic coordination of the Policy Division and the strategic operational delivery of policy and programs associated with:
  • Output 1.4: Heritage
  • Output 1.5: Policy
The Executive Director was also the Conservator of Flora and Fauna under the NC Act. Ms Heather Tomlinson acted in this position from 8 July to 7 October 2013.

Ms Ann Lyons Wright acted in this position from 14 April to 6 June 2014.

Executive Director, Regulation and Services – Mr John Meyer

The Executive Director, Regulation and Services was accountable for the management and strategic coordination of the Regulation and Services Division including the Construction Services and Environment Protection and Water Regulation branches, and the strategic operational delivery of policy and programs associated with:
  • Output 1.1: Regulation and Services
  • Output 1.6: Environment Protection and Water Regulation

Mr Craig Simmons acted in this position from 2 September to 1 November 2013.

Executive Director, City Planning – Dr Erin Brady

The Executive Director, City Planning was accountable to the Deputy Director-General, Planning Policy for the management and strategic coordination of the City Planning Division, and the strategic operational delivery of policy and programs associated with:
  • Output 1.3: Planning Policy

This position was vacant from 3 April until 30 June 2014.

Executive Director, Planning Delivery – Mr Jim Corrigan

The Executive Director, Planning Delivery was accountable to the Deputy Director-General, Planning Policy for the management and strategic coordination of the Planning Delivery Division, and the strategic operational delivery of policy and programs associated with:
  • Output 1.2: Planning Delivery

Director, Construction Services – Mr Craig Simmons

The Director, Construction Services was accountable to the Executive Director, Regulation and Services for the management and strategic coordination of the Construction Services Branch, and the strategic operational delivery of policy and programs associated with:

  • Output 1.1: Regulation and Services

Mr Sean Moysey acted in this position from 2 September to 1 November 2013.

Director, Environment Protection and Water Regulation – Mr Christopher Collier

The Director, Environment Protection and Water Regulation was accountable to the Executive Director, Regulation and Services for the management and strategic coordination of Environment Protection and Water Regulation Branch and the strategic operational delivery of policy and programs associated with:
  • Output 1.6: Environment Protection and Water Regulation

The Director was also the Environment Protection Authority under the EPA Act.

Mr Daniel Walters acted in this position from 1 July 2013 to 2 March 2014.

Mr Heath Chester acted in this position from 23 September to 25 October 2013.

Director, Corporate – Mr Adrian Walsh

The Director, Corporate was accountable for the management and strategic coordination of the Corporate Branch and the delivery of a range of corporate governance and support services and programs to the Directorate.

This position ceased on 28 February 2014. The functions of the Director, Corporate were transferred to the Chief Finance Officer and the Executive Director, Regulation and Services, from 1 March to 30 June 2014.

Mr Bruce Fitzgerald acted in this position from 11 November to 12 December 2013.

Chief Finance Officer – Ms Anita Hargreaves

The Chief Finance Officer was accountable to the Director, Corporate for the management and strategic coordination of the Strategic Finance section and the delivery of strategic financial services to the Directorate.

Mr Bruce Fitzgerald acted in this position from 5 August to 10 November 2013 and 13 December 2013 to 30 June 2014.

Committees

The Directorate has the following formal decision-making and advisory committees:
Name Role of committee Membership
Executive Management Board
(The Board)
This peak decision-making body is responsible for significant operational, policy and resourcing decisions and approvals. The Board establishes and reviews the Directorate’s strategic directions and monitors performance in key areas, including financial performance. The Board ensures compliance with laws, regulations, accounting standards and policies.
  • Director-General (chair)
  • Deputy Directors-General
  • All Executive Directors
  • All Directors
  • Chief Finance Officer
Executive Policy Committee Executive Policy Committee considers and advises the Director-General on significant and major matters of strategic importance related to the Directorate’s outputs.
  • Director-General (chair)
  • Deputy Directors-General
  • All Executive Directors
  • All Directors
  • Chief Finance Officer
  • Communications Manager
Major Projects Review Group Major Projects Review Group provides an agency-wide perspective on complex development proposals during the development assessment stage.
  • Executive Director, Planning Delivery
  • Managers of Development Assessment and Leasing
  • Representatives from Design Policy
  • Other relevant section managers/technical coordinators from within the Directorate as required
Audit Committee The Audit Committee has oversight of risk, compliance, external accountability and the internal control environment on behalf of the Director-General.
  • Independent external chair
  • Independent deputy chair
  • External appointee
  • Two appointees internal to the Directorate
Directorate Consultative Committee The Directorate Consultative Committee aims to promote cooperation, improve communication, encourage greater productivity and job satisfaction and provide input into matters of concern to staff at all levels. The committee operates with formal terms of reference agreed between the Directorate and the unions and under the provisions of the relevant enterprise agreements.
  • Staff chosen by the work group or by the geographic area they represent to enable all work groups and areas to be represented
  • Management representatives nominated by the Director-General
  • Union officials party to the agreements
Work Health and Safety (WHS) Committee The WHS Committee administers the whole-of-government Work Health and Safety Policy within the Directorate. The committee meets quarterly and provides a practical forum for identified Health and Safety Representatives to meet and provide mutual support in WHS projects and activities.
  • Executive Director, Regulation and Services
  • Senior Manager, Strategic HR
  • Assistant Manager, Strategic HR
  • Nominated Health and Safety representatives of designated work groups and locations
Green Team The Green Team is a forum for representatives from all work areas to be involved in achieving the Directorate’s environmental goals and commitments within the work place and in day-to-day work.
  • Executive Director, Regulation and Client Services (the Sponsor)
  • Chief Finance Officer
    (Directorate Sustainability Officer)
  • Executive Director, Environment Protection and Water Regulation
  • Volunteer officers from various work areas
Survey Practice Advisory Committee This committee provides advice to the Surveyor-General about the practice of surveying, guidelines, reviews etc. Non-government members are eligible to claim remuneration for their time on the committee although to date none have chosen to do so. All members are required to agree to the terms of the Modus Operandi which includes conflict of interest and code of ethics. New members will be required to sign a code of conduct/conflict of interest form.
  • Surveyor-General
  • Deputy Surveyor-General
  • Two representatives from professional entities (private surveyors)
  • Representative from the Registrar-General’s Office
ACT Place Names Committee The ACT Place Names Committee is a voluntary (not paid) non-statutory committee appointed by the Minister for Planning for a term of three years. The committee provides advice to the Minister on place naming policy; new division (suburb) names; geographic names; themes to be adopted for naming roads and other public places; various naming submissions and contentious naming issues. The committee meets on an as required basis or at least twice a year. A meeting is arranged whenever issues arise that need a consensus of opinion from the committee. Members also provide advice on place names matters ‘out of session’ on a regular basis. Members are required to sign a code of conduct/conflict of interest form.
  • Co-chair – Surveyor-General
  • Co-chair with relevant qualifications
  • Representatives with demonstrated knowledge of local heritage
  • Representatives with history qualifications and/or demonstrated knowledge of Australian history
  • Representative of local media
  • Indigenous representative
  • Representative with a multicultural background
  • Representative of the National Capital Authority